It’s an open format that supports fonts and graphics while keeping the file size under 1MB.Īnd, thanks to Adobe, this document format has found a home in over 2.5 million public and private organizations in the world. The name PDF stands for Portable Document Format. Perhaps taking a separate look at what each of these file formats offers can help bring a stalemate to this seemingly large debate. This means they can be digitally shared amongst devices, edited when the need arises, or printed on paper in case hard copies are needed!īut one mammoth question still remains! Which One Is Best For Your Small Business? Moreover, they all rely on computer-based methods of creation. The biggest similarity is that they can all be used to generate, store, or track content or information that is crucial to the business. While they may appear different in their looks, formats, and extensions, these three file formats are all equally vital for your small business. The most popular digital documents for small businesses these days are PDFs, Word documents, and Google Docs. What’s Common About PDFs, Word, and Google Docs? In this piece, we shall compare PDF, Word, and Google Docs to determine which digital file option you should use for your small business documents. The file formats may also vary depending on the intent and purpose of the document. You can also convert your PDF to a JPG file, or try your luck in Word.To any business organization, nothing is virtually more important than proper record keeping.įrom project management to monitoring, staying abreast of orders, employee management, meeting tax obligations, and keeping track of its overall progress, the reasons why a small business should have its crucial documents always in order are too many to mention.Īnd, of course, there are also so many types of business documents in this digital age, some of which may contain more important information than others. Or you can select the back arrow in the upper-left corner to return to Drive and choose another file. When you are finished, you can choose the three-dot icon in the upper right of the screen to Share the PDF with others. There’s no need to save your changes in Google Drive - the PDF will save automatically. They can be useful for certain legal documents, and may suit you better than Google Docs.Īlternatively, we have a list of our favorite PDF editors. This includes apps like Lumin and DocHub, which you can use to sign and send on PDFs. Look for the section called Suggested Third-Party apps. Google Drive helps with that, too! In the upper center of the window, select the downward-pointing arrow for a dropdown menu. Switch to a suggested app if necessaryįor certain tasks, you may want to switch to a different app. But this is a quick and dirty way to directly access the text if you really need to. Images may not convert at all, or may be misaligned, for example. If you select this, Google will convert the PDF to a Docs file and open it for you.Ĭontent can be edited in Docs, but PDF conversion can be a tricky process. At the top of your Drive window, you’ll see an option to Open With Google Docs. If you really need to edit a PDF but don’t have the ability, there is an alternative you can try. Open with Google Docs for further options This still allows you to have a discussion with your team about a document even if you can’t alter content. You can highlight content, which pops up a little plus-sign icon on the right, then select it to create and save a comment. You do still have the option to create comments and discussions about the PDF. However, many PDFs downloaded from the internet can’t be directly edited by design. If this is a group PDF that you’ve already accessed in the past, then you may have the option to edit text and images directly. When the PDF opens, you’ll be able to immediately interact with it. Step 2: When done, select the name of the PDF file you want to edit to open it. Especially large PDFs may take a little time to load, and you can watch this notification to see when it’s finished. Step 1: Look at the bottom right of your Google Drive window and you’ll see the download notification in action. For our example, we’re using the Website Accessibility Checklist from the Bureau of Internet Accessibility. If you recently downloaded the PDF specifically for Drive, you can probably just go to your Downloads section and check your recent downloads to find it there. Choose the location where your PDF is located, and select it to upload it to Drive. You still have the option to navigate to other types of storage, such as a connected external drive. Step 3: This will open a window to your local storage. How to use Google SGE - try out the search generative experience for yourself How to add fonts to Google Slides: step by step guide
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